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Privacy Policy

The Association of Former Students is committed to serving the Aggie Network and Texas A&M University. We are here to extend your Aggie experience long after you leave campus. While information about you is fundamental to our ability to do this, we fully recognize the importance of keeping personal information secure. Because we respect your right to privacy, we have always placed a high priority on protecting the personal information you provide us. We want you to understand our information safeguards, the information we collect, the information we share and the benefits when we share information about you.

This privacy statement covers the site www.AggieNetwork.com. Topics covered are :

  1. What personally identifiable information The Association of Former Students collects.
  2. What organization collects the information.
  3. How The Association of Former Students uses the information.
  4. With whom The Association of Former Students may share user information.
  5. What choices are available to users regarding collection, use and distribution of the information.
  6. What types of security procedures are in place to protect the loss, misuse or alteration of information under The Association of Former Students control.
  7. How users can correct any inaccuracies in the information.

The Association of Former Students is committed to serving the Aggie Network and Texas A&M University. We are here to extend your Aggie experience long after you leave campus. While information about you is fundamental to our ability to do this, we fully recognize the importance of keeping personal information secure. Because we respect your right to privacy, we have always placed a high priority on protecting the personal information you provide us. We want you to understand our information safeguards, the information we collect, the information we share and the benefits when we share information about you.

If users have questions or concerns regarding this statement, they should first contact Kathryn Greenwade by e-mail at KGreenwade88@AggieNetwork.com or by phone at (979) 845-7514.

Information Collection and Use:

Information Collection

The Association of Former Students is the sole owner of the information collected on AggieNetwork.com. The Association of Former Students collects information from our users at several different points on our Web site.

Registration
In order to use certain aspects of this Web site, a user must first complete the registration form. During registration a user is required to give contact information (such as date of birth, password, unique identifier (former student number, encoded id) and email address). We use this information to contact the user about services on our site for which he/she has expressed interest. It is optional for the user to provide demographic information (such as marital status and gender), and unique identifiers (such as, username and password), but encouraged so we can provide a more personalized experience on our site.

Donation
We request information from the user on our donation form. A user must provide contact information (such as name, email, and billing address) and financial information (such as credit card number, expiration date). This information is used for billing purposes and to fill customers' donations. If we have trouble processing a donation, the information is used to contact the user.  We do not store your credit card information.

Other Sources
The Association also collects information from the following sources:

  • Texas A&M University Student Information Management System. (SIMS)
  • Information you provide to us through forms, correspondence, newsletters or communication with us including telephone and the Internet.
  • Noteworthy news items provided by local A&M Clubs or third party news services.
  • US Postal Service Change of Address Service
  • Companies that perform marketing services on our behalf.

Information Use

Profile

We store information that we collect through cookies and log files. A profile is stored information that we keep on individual users that details their viewing preferences. This profile is used to tailor a user’s visit to our Web site. We do not share your profile with other third parties.

Cookies
A cookie is a piece of data stored on the user’s computer tied to information about the user. Usage of a cookie is in no way linked to any personally identifiable information while on our site. We use session ID cookies. For the session ID cookie, once users close the browser, the cookie simply terminates.

Third Party Advertising
This privacy statement covers the use of cookies by AggieNetwork.com only and does not cover the use of cookies by any advertisers.

Log Files
Like most standard Web site servers we use log files. This includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks to analyze trends, administer the site, track user’s movement in the aggregate, and gather broad demographic information for aggregate use.

Communications from the Site

AggieNews from The Association
If a user wishes to subscribe to our email newsletter, we ask for contact information such as name and email address. Out of respect for our users privacy we provide a way to opt-out of these communications. Please see the Choice and Opt-out sections.

Service Announcements
On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account. However, these communications are not promotional in nature. Users may opt-out of these communications. Please see our Choice and Opt-out section.

The "Find an Aggie" Tool (Online Directory of Former Students):


Accessibility

The "Find an Aggie" tool is accessible only to Former Students. Your personal information is kept in a secure database that is only accessible to The Association staff. After registering with AggieNetwork.com you have the ability to set your own privacy settings for the information that is displayed in the Online Directory. If the suppression does not meet your requirements, you can email Web@AggieNetwork.com and we will be glad to ensure that your information is not displayed anywhere on AggieNetwork.com. All requests made to The Online Directory are encrypted with SSL level encryption. 

Information Shared

The information displayed in the Online Directory contains fields such as your name, address, zip code, phone number, employer, and other statistics regarding you. By default, your phone number, and email address are hidden.  The Association of Former Student database is not sold or made available for commericial solicitation or political purposes. It is maintained by The Association of Former Students at Texas A&M University.

Record Limit

In order to ensure that the database is not compromised by any third party, we have limited the basic results returned to 2000 records (detailed results are limited to 500 per day). This limits one person from downloading the entire directory to their computer and then selling the list to advertising companies. This also helps keep the load speed of AggieNetwork.com at a reasonable level.

Information Use

The "Find an Aggie" tool is not intended for marketing or political purposes. If The Association has reason to believe that any user is utilizing the Directory for unauthorized purposes, The Association will terminate that users access to the Directory immediately. If you have questions about usage of the Directory, or if you feel you have been solicited as a result of your inclusion in the Directory, please contact The Association's web team at (979) 845-7514 or Web@AggieNetwork.com.

Email Privacy

Personal Email Accounts

The Association is very protective of your email address. We do not sell or give email addresses away. We do use email to stay in touch with you, and if you so desire it is placed in the Online Directory of Former Students so that other Former Students can email you through our website (your email information will not be displayed). If you do not want Former Students to be able to contact you via email through our site, you can change your email address to "Private" in your account settings.

The Association will use only use this email to send official correspondence which includes the AggieNews email newsletter. This is a monthly newsletter that is sent to all former students with the intent of keeping them up to date with Association activities and Texas A&M news.

The Association will also send out approved emails on behalf of organizations it recognizes. These include Texas A&M, A&M Clubs, Classes and some other groups such as colleges. These emails are targeted to a specific audience.

@AggieNetwork.com Email Accounts

The Association provides lifetime email addresses using Google Apps. Google provides site administrators with a way to perform automated "email audits" to review emails of users. The Association does not use this feature and will never access your account without your permission. Staff members who are administrators of the @AggieNetwork.com email system can help you with technical aspects of your account, including initial setup and password resets, but they can not log into your account or read emails.

Disclaimers


Legal Disclaimer

Though we make every effort to preserve user privacy, we may need to disclose personal information when required by law wherein we have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order or legal process served on our Web site.

Aggregate Information (non-personally identifiable)

We do not share any aggregate information with any third party advertisers or any other party.

Third Party Advertisers

The Association of Former Students does NOT share Web site usage information about users.

Choice/Opt-out

Users who no longer wish to receive our newsletter and promotional communications may opt-out of receiving these communications by using the link at the bottom of each piece of communication, or the user may contact us at (979) 845-7514 or by mail at 505 George Bush Drive, College Station, Texas 77840-2918 to opt-out.

Links

This Web site contains links to other sites. Please be aware that we, The Association of Former Students, are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every Web site that collects personally identifiable information. This privacy statement applies solely to information collected by this Web site.


Security

This Web site takes every precaution to protect our users’ information. When users submit sensitive information via the Web site, their information is protected both online and off-line.

When our registration/donation form asks users to enter sensitive information (such as credit card number), that information is encrypted and is protected with the best encryption software in the industry - SSL . While on a secure page, such as our donation form, the lock icon on the bottom of Web browsers such as Netscape Navigator and Microsoft Internet Explorer becomes locked, as opposed to un-locked, or open, when users are just ‘surfing’.

While we use SSL encryption to protect sensitive information online, we also do everything in our power to protect user-information off-line. All of our users’ information, not just the sensitive information mentioned above, is restricted in our offices. Only employees who need the information to perform a specific job (for example, records processing and our web team) are granted access to personally identifiable information. Finally, the servers that store personally identifiable information are in a secure environment, in a locked facility.

If users have any questions about the security at our Web site, users can send an email to Web@AggieNetwork.com.

Correcting/Updating/Deleting/Deactivating Personal Information

If a user’s personally identifiable information changes (such as zip code, phone, email or postal address), or if a user no longer desires our service, we provide a way to correct, update or deactivate users’ personally identifiable information. This can be done by logging in and clicking "Your Aggie Profile" link at the top right of each page, or by emailing our Web Team at Web@AggieNetwork.com, by phone at (979) 845-7514 or by mail at :

The Association of Former Students
Attn : Records Processing
505 George Bush Drive
College Station, Texas 77840-2918

Notification of Changes

If we decide to change our privacy policy, we will post those changes to this privacy statement, the homepage, and other places we deem appropriate so our users are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. We will use information in accordance with the privacy policy under which the information was collected.

If, however, we are going to use users’ personally identifiable information in a manner different from that stated at the time of collection we will notify users via email. Users will have a choice as to whether or not we use their information in this different manner. However, if users have opted out of all communication with the site, or deleted/deactivated their account, then they will not be contacted, nor will their personal information be used in this new manner. In addition, if we make any material changes in our privacy practices that do not affect user information already stored in our database, we will post a prominent notice on our Web site notifying users of the change. In some cases where we post a notice we will also email users, who have opted to receive communications from us, notifying them of the changes in our privacy practices.

Contact Information

If users have any questions or suggestions regarding our privacy policy, please contact us at:

Phone: (979) 845-7514
Fax: (979) 845-9263
E-Mail: Web@AggieNetwork.com
Postal Address: The Association of Former Students

Attn: Web Team

505 George Bush Drive

College Station, Texas 77840-2918
Address

505 George Bush Drive
College Station, TX 77840

Phone Number

(979) 845-7514

© 2014 The Association of Former Students of Texas A&M University, All Rights Reserved